Tagged: Procurement

The "OSU - Find Assets" report prompts will be updated to include a new "Grant Hierarchies" prompt as well as a "Worktags" prompt. The "Cost Center," "Grant," and "Project" prompts will be removed as the new "Worktags" field allows users to search for those three types of worktags, as well as all others. Additionally, to allow users more flexibility in prompting, the "Cost Center" prompt on the report group "Financial Transactions Awaiting Action" will be replaced with a "Worktags" prompt. See the full post for more details and a list of affected reports.

In observance of the Winter Academic Recess (Wednesday, December 24, 2025, through Thursday, January 1, 2026), please review the processing deadlines shared in the full post for Procurement and Accounts Payable. Transactions should be with each respective group by the specified deadline and should contain all relevant information to avoid delays that could prevent processing before the Winter Academic Recess. Note that this information does not pertain to Medical Center procure-to-pay services.

Exciting changes coming to how Ohio State handles software and data storage! There is a soft launch of a new software approval process in Workday. In addition, two newly released online directories will make it simpler to find, buy, and manage software and storage solutions. Overall, these tools streamline reviews, save time, and support compliance. See the full NewsLink post for more details and links to job aids.

A new prompt has been added to the Supervisory Organization Costing report to allow end users to search based on Supervisory Organization Cost Center Hierarchy Level 6, 7, or 8. Additionally, the output of the report now includes a column for the Supervisory Organization Reference ID.

Effective Thursday, October 2, updates have been made to the Supplier Invoice Request and Miscellaneous Payment Request processes to ensure proper classification and review of independent contractor relationships with the university.

Due to the university holiday on Tuesday, November 11, the November Travel, PCard, and Expense (TPE) Office Hours have been rescheduled to Tuesday, November 4.

The Sourcing Team has awarded a new university-wide contract to 14 full-service catering suppliers after a competitive Request for Proposal (RFP) process. These contracts include pre-negotiated pricing and terms with trusted and qualified local providers and are now available for use across the university. Check out the full NewsLink post for additional details, a link to the detailed contract information, and the full supplier list.

Several new reporting updates described in the full post are active beginning now through month-end. A new prompt "Exclude Worktags" has been added to the "Equity Balances by Balancing/Carry Forward Worktags - Monthly Trending" report. Coming Tuesday, September 23, a new column for the purchase order "Line Memo" will be added to the output of the "Find Purchase Order Details - OSU" report. Lastly, during the week of September 29, the HCM Supplier Approver step will be added to the output of the "Business Process Approval Times - Miscellaneous Payment Request Summary" report as well as the "Business Process Approval Times - Miscellaneous Payment Request Details" report.

Effective Thursday, October 2, updates will be made to the Supplier Invoice Request and Miscellaneous Payment Request processes to ensure proper classification and review of independent contractor relationships with the university.

Several financial reports will be updated the week of Monday, September 8 to include an "Exclude Worktag" prompt. This prompt will allow users to filter out worktag combinations for a more targeted report output. See the full post for a listing of the reports with this new prompt.