Tagged: Procurement

As previously communicated, to avoid potential accounting issues, please do not approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports after noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023.

With the rollout of the new Workday ordering process on May 8, several job aids have been removed from the Administrative Resource Center (ARC).

Changes to Buckeye Buy are now live! The job aids associated with ordering goods and services are now updated in the Supply Chain section of the Administrative Resource Center (ARC). For a list of updated job aids, view the list in a previous NewsLink article.

Now that we are live with the new ordering process, here are a few reminders:

In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from: 

OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999) 

This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions. 

Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.

One way to prepare for bringing the Buckeye Buy experience directly into Workday is to confirm your work space (deliver-to address) is correct to ensure accurate deliveries. To confirm your work space, log in to Workday, navigate to your profile, and select Job from the menu. On the Job Details tab, locate the Work Space field below the Location field. If there is no Work Space field, one is not set up on your profile yet.

A new university-wide contract was recently awarded to four flower and gift basket suppliers by the Sourcing team. Instances where you might order from these suppliers could include expressions of acknowledgement and support for life events such as birth or adoption of a child, injury/illness of an employee, or the injury, illness or death of an immediate family member, etc.

The University Procurement/AP open Office hours will continue monthly through FY23.  Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.  

The updated schedule is as follows.

University Procurement/AP Office hours will be conducted approximately every two weeks. Use the MS Team link to join.  

The updated schedule is as follows. Timing for all dates is from 1 - 2 p.m.