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The go-live date for matching validation rules on the entry of internal supplier invoices has been paused. Initial go-live was to occur after FY24 year end. The original details shared earlier are listed below.

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The new validation rules will have the requirements listed below. 

As of Friday, May 31, all internal supplier invoices tied to a blanket purchase order and the Office of Sponsored Programs (OSP) Grant Hierarchy will route to the Grants Shared Service Center for review. This review is to help ensure that grants are charged only approved internal billing rates, comply with the grant agreement, and have appropriate supporting documentation.

Effective Monday, June 3, the Tableau report "Delegation History - OSU" has been enhanced to include the new fields and search features listed below. 

Beginning on Friday, May 24, delegation will be enabled on several Workday business processes. Prior to this change, delegation was only enabled on time tracking and financial business processes.  These changes will make the functionality available to human resources business processes. 

Effective May 24, 2024, a revised interim Earnings Operations policy will be issued.

Below are details about reporting changes as of May 20.

Supplier Invoice Reports Updated to replace Deprecated Field:
The reports below have been updated to remove deprecated field Supplier Category and replace it with an alternate field Supplier Category for Supplier. End users with saved filters will be impacted but a targeted email went out to this population on Monday, May 13.

As part of fiscal year-end planning, the annual supplier inactivation project will be transacted in Workday. There are 4,287 supplier candidates to be inactivated. These are suppliers with no invoices or purchase orders in the last thirteen (13) months. This analysis and review were performed by team members from Campus, Office of Sponsored Programs, and Wexner Medical Center.

The last check run for Accounts Payable will occur on Thursday, June 27, 2024, and all approvals for those invoices will need to be completed prior to 10:00 a.m. on that day.

As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY24 and re-opened in FY25.

The suppliers of leadership coaching services listed below will now have single dollar line hosted catalogs in Buckeye Buy. Previously these suppliers were in Marketplace Quotes. Ohio State customers will receive quotes via email, which should be used to enter the order through the Buckeye Buy catalog. 

• Connect the Dots Consulting LLC
• Dawn Costick
• Innovative Leadership Institute
• Leader Onboarding
• Pyramid Resource Group