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Starting in September (during August month-end close), initiators and approvers of journals and fund transfers that are in a "created" or "in progress" status on business day 4 will see new Workday alerts/notifications. It is important to take immediate action on these items prior to 4 p.m. on business day 5 to avoid these entries being canceled or moved to the next period.

Last updated 10/13/23

In order to support training for the new Internal Order Billing process go-live in October, the Controller's Office will be slightly delaying the closure of internal purchase orders during August close and September close. Internal purchase orders for August will be closed on Tuesday, September 5 (as opposed to 8/31), and internal purchase orders for September will be closed on Monday, October 2 (as opposed to 9/29).

Equity Balances by Balancing/Carry Forward Worktags - Summary 

The "Equity Balances by Balancing/Carry Forward Worktags - Summary" has been enhanced to provide additional insight, and align with other reports in the Equity Balances Suite of reports. 

This is a reminder that the new unit monthly reconciliation checklist is available for download and is intended to be a guide to assist units in the development of the processes necessary to ensure an effective internal control environment.

As part of the new internal order billing process which goes live on October 1, 2023, units will see purchase order encumbrance amounts liquidate based on the internally billed/supplier invoice amounts. Therefore, the new process will accurately reflect the balances on financial and grants reporting. Once we are transitioned to the new process, the Controller’s office will no longer do a mass monthly close of internal purchase orders. 

This is a reminder to routinely review payroll expenses that posted to FD101 Default Clearing Fund. FD101 is not intended to be used in costing allocations or on financial transactions. If salary expenses do post to this fund, the expectation is that they be moved via Payroll Accounting Adjustments. There have been instances where payroll has posted to FD101 and this has yet to be cleared out.

Managers play an important role in guiding new employees as they pursue successful and fulfilling Ohio State careers. There are many resources managers can leverage to welcome and transition new team members. Personalize a welcome message in Workday and make sure the new employee completes important onboarding tasks. Additionally, guides are available to identify important steps to complete at various points in the new employee’s onboarding.

The Flexible Payroll Expense Data report allows users to customize worktags for payroll expenses. The tableau report interface for the custom worktag selection will be enhanced to improve the end user experience. Instead of users selecting the "select column" icon from the top right of the report, now all the column selections will appear above the column’s headings and will remain displayed.

A new series of reports will soon be released to provide approval times for each approval step on various transaction types. These transaction types include Requisitions, Spend Authorizations, Expense Reports, Miscellaneous Payment Requests, Supplier Invoice Requests, Supplier Invoices, and Purchase Order Change Orders.